Top 10 Best Fax Machines for Small Business in 2023 Reviews

Fax machines are an essential requirement for both large and small businesses. They are convenient for receiving and sending fax messages. Although technology is slowly pushing them out of the market, small businesses still find them appropriate.

Of course, finding the right brands can be a pain in the rear due to their large numbers. In this article, I will walk you through the top 10 best fax machines for small businesses. Additionally, I will also explore some of the factors you need to consider when making a purchase.


List Of Best Fax Machine for Small Business Reviews in 2023:

#10. Brother Fax Machines – Personal Fax, Phone, and Copier

Brother FAX-575 Personal Fax

By: Brother Fax Machines for Small Business

Brother is a renowned brand across the US. In fact, they are slowly becoming a household name even across the globe. Of course, this is because they manufacture some of the best fax machines on the market. Although this model scoops the 10th position, it boasts some excellent features which make it worth a purchase.

First, the price is on the lower side. So, if you want to have a great fax machine without draining your wallets, then this is your bet. Again, it boasts a convenient and easy to use design. This way, you don’t need a technician to help you operate the machine. Of course, that’s a good thing since getting a technician would be an added expense on your part.

Another reason why we vouch for this fax machine is its excellent back and white resolution of 400 x 400 dpi. With this resolution, the quality of your printouts is guaranteed. The color is pronounced, so each letter is crystal clear. So, there won’t be issues of invisible and illegible words.

More reasons why it’s a good buy:
  • Given the 512 kb memory, one can store up to 25 pages.
  • There’s a paper capacity of 30-sheets which is convenient.

#9. Brother Fax Machines High-Speed Mono Laser Fax Machine

Brother FAX-2840 High-Speed Mono Laser Fax Machine

By: Brother Fax Machines for Small Business

This other fax machine from Brother confirms my earlier assertion that this company is slowly taking over the market. Just like its sibling on the 10th position, this is a great option for anyone who wants to save a few bucks but still gets quality printouts. T

here’s a few things which make it better than the earlier model. For instance, this one can hold up to 250 sheets, and the capacity is adjustable. So, it can, in fact, hold more than 250 sheets at any given time. That’s convenient storage since you won’t require constant refills.

One more thing, this fax machine for small businesses is equipped with a 33.6kbps modem which can produce an entire page in just 2.5seconds. Of course, this is an advantage over the previous model which required 15 seconds for one page to be prepared.

Lastly, this fax for small businesses has an excellent memory capacity of 16 MB. With this memory, one can store up to 400 pages and have dual access. This is a great feature since you can access your documents easily just in case they get lost or misplaced.

More reasons why it’s a good buy:
  • The price is convenient and affordable.
  • There’re up to 222 auto dialing stations.

#8. Brother Fax Machines for Small Business

Brother FAX4100E IntelliFax Plain Paper Laser Fax/Copier

By: Brother Fax Machines for Small Business

To this point, there’s no doubt that Brother dominates the list. Just like all the previous models, this is a great option for those who want to get quality and still save some extra bucks. Of course, this fax boasts some features which are more advanced compared to the previous ones. And yes, some of the features are just the same.

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First, this is a black and white fax machine. So, the prints and copies are all made in black and white color. And, the advanced features ensure every word is legible and each letter visible. So, if you have been using those fax machines which produce hard-to-read copies, then you need to try this option.

There’re some requirements for this machine to function at its optimum level. For instance, the temperatures are supposed to be at 50-90.5 degree. This way, you will generate quality work at an impressive speed. With a speed of up to 3 seconds for each page, this is a rather convenient fax machine which works wonders for small businesses. I mean, although the speed isn’t the best on the market, it lies on a level one would consider convenient.

Lastly, the fax machine features a unique high-speed modem which works at a speed of 33.6k bps. At this speed, you can never go wrong with this fax machine. And, the exceptional resolution of 600 x 600 DPI for all copies, faxes, and prints makes it excellent for official uses.

Why you should get one:
  • It can hold up to 250-sheets at a go.
  • The 30-sheet auto document feeder eliminates the need for constant feeding.

#7. Brother Wireless Monochrome Printer with Scanner, Copier and Fax Machine

Brother MFCL2740DW Wireless Monochrome Printer with Scanner

By: Brother Fax Machines for Small Business

In the 7th position, we have this MFCL2740DW model. First, before we get to details, Amazon offers a dash replenishment service which gives an accurate measure of the toner and automatically places an order for more toner on Amazon when the level is too low.

This way, you will never run out of toner. Of course, you also won’t need to check the level since that is automatically continuously detected. If this isn’t the most impressive feature for you, then I wonder which will! I mean, imagine never having to worry about running out of toner.

Away from the automatic dash replenishment, this fax boasts an extremely high printing speed of 33 ppm. And, the 2400 x 600 Dpi resolution guarantees ultimate readability for all documents. So, issues of unclear words and letters will surely be a thing of the past for you. Again, the operating temperature for the fax machine is 10 to 32 degrees which almost the same as the usual room temperature.

One more thing which makes this fax machine ideal is the easy-to-use design. This is thanks to the 2.7 inches colored touchscreen display. With this display, you’re allowed to quickly navigate to Dropbox, Evernote, Google Drive and all other cloud storages for quick access of documents. Furthermore, you can also print wirelessly from other devices like your phone.

Why you should get one:
  • It can print, scan, copy and fax.
  • The large capacity of up to 250 sheets make the paper tray convenient
  • Offers black and white printing capability.

#6. Brother Best Fax Machine for Small Business

Brother MFC9130CW Wireless All-In-One Printer with Scanner

By: Brother Fax Machines for Small Business

Just like the MFCL2740DW model, this fax machine is also backed by an amazon dash replenishment service. With this service, the level of the toner is automatically measured. Also, when the toner is too low, more is automatically ordered from Amazon. This way, you won’t be required to monitor the level of the toner. This service is a welcome departure for most business owners who don’t find the time to check how the toner is being used up regularly.

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There’re various factors which make this one of the best options available on the market this year. For instance, this machine doesn’t just fax, it also prints, copies, and scans. So, this is a 4-in-one machine which can be used conveniently to undertake any of the tasks listed above. Again, thanks to its advanced design, one can wirelessly print from other devices like their mobile phones. This way, you won’t have to go through the hassle of transferring the documents to a more convenient device for printing.

Of course, the fax machine also offers a super-fast speed. I mean, with a speed of 19 ppm, you can be sure to have all your documents ready within a very short span. Also, the high resolution of 600 x 2400 DPI guarantees high-quality prints and copies. So, the machine is ideal for official documents and all other business documents.

Furthermore, the 3.7-inch touchscreen display allows one to comfortably access documents from other platforms like Google Drive and other cloud storage platforms. Also, the screen allows one to easily navigate through the documents to be printed or faxed and determine the parameters for the printouts.

reasons I picked Best Fax Machines for Small Business:
  • The 8-bit color output guarantees quality
  • The high-impact design ensures you get the best results

#5. Brother Best Fax Machines for Small Business

Brother Fax Machine FAX-575

By: Brother Fax Machines for Small Business

Next on the list is this FAX-575 model. Just like all the other options, this is a top-grade model which guarantees excellent results. The unique speed of 9600bps for the modem ensures that you work conveniently and have your documents ready in time.

Additionally, the 20-page automated document feeder means you can process up to 20 pages without the need to insert documents one after the thing. I mean, adding each page individually would be such an inconvenience. So, being able to inject 20 pages and have them processed saves you the hassle.

#4. HP Fax Machine Professional Quality Plain-Paper Fax and Copier

HP CM721A#B1H 2140 Professional Quality Plain-Paper Fax and Copier

By: HP Fax Machines for Small Business

Who doesn’t know HP, seriously? I mean, this is a household name across the globe. And yes, known for the manufacture of top-level electronic devices, their fax isn’t an exception! This unique masterpiece boasts some excellent features and is equipped with the latest technology.

Not only does this fax offer top-speed processing and printing of documents, but it also guarantees quality. For instance, its excellent resolution ensures that you get top-quality printouts with clear letters and legible words.

Another thing, the fax is accompanied by a 14.4 kbps modem which makes it even better. Also, the 200-page memory ensures that you have your documents saved and easily accessible in case they get lost. The 20 broadcasts stations and 100-speed dials make its operations a breeze.

Extra reasons why I picked Best Fax Machines for Small Business:
  • The convenient document feeder can hold up to 15 pages at a time.
  • It uses HP 701 ink cartridges.
  • The price is convenient.

#3. Brother Fax Machine High-Performance Business-Class Laser Fax

Brother PPF4750E IntelliFax 4750e High-Performance Business-Class Laser Fax

By: Brother Fax Machines for Small Business

Brother advances its dominance by scooping the 3rd tier position. Just like all the other models in this article, the PPF4750E model is reasonably priced. And, the fax machine boasts some unique features which make it worth a purchase. First, when using it with windows 10, the fax modem boasts a speed of 33.6k. Of course, a tray capacity of 600 pages is also available.

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And, you also enjoy an 8 Mb fax memory. Besides that, this fax machine is equipped with 232 auto dials and a unique broadcasting capacity of up to 282 locations.

And, the speed is also amazing. With this badass fax machine, an entire page takes a few seconds. Although that isn’t much compared to modern printers, the speed is still impressive for small businesses.

Extra reasons why I picked Best Fax Machines for Small Business:
  • Boasts a resolution of 600 DPI
  • The large tray can hold up to 250 sheets
  • The feeder can accommodate 50-sheets at a go.

#2. Compact Fax Machines for Small Business with Answering System

Compact Plain Paper Fax/copier with Answering System

By: Panasonic Fax Machines for Small Business

2nd on the list is the Panasonic compact fax machine. This is a great option which is equipped with an advanced thermal transfer feature. With this feature, you get top-grade prints, and the speed is also incredible. Of course, this is an all-digital answering masterpiece which ensures that you work easily with no need for technical support. Again, there’s a digital speakerphone which offers communication for easy use.

In a nutshell, this is an advanced fax ideal for official uses. It can also be used in large business. The machine doesn’t just offer fax services; one can also print or copy conveniently. This way, you won’t need to purchase machines for all those other functions which would be an added expense.

reasons I picked Best Fax Machines for Small Business:
  • The price is convenient
  • The machine works at a top speed.

#1. Brother Fax Machines for Small Business

Brother Printer MFC7240 Monochrome Printer with Scanner

By: Brother Fax Machines for Small Business

Finally, Brother scoops the top position. Just like its brothers, this MFC7240 Monochrome fax offers a top speed of up to 21 copies per minute. This is an incredible speed, especially for small businesses. Again, the adjustable sheet tray which can hold up to 250 sheets or more makes this a great tool for most business. Of course, there’s a manual feed slot which makes operation even easier.

The excellent resolution of 2400 x 600 DPI also ensures that you get crystal clear documents. And, the high-capacity automated document feeder eliminates the need for manual supervision. This is because it accepts documents in bulk so there won’t be any need for one to manage the entire operation.

reasons I picked Best Fax Machines for Small Business:
  • The high-quality scanning guarantees quality
  • The price is convenient.

What to consider when buying a fax machine for small business:

The price:

  • Only pick those brands which are reasonably priced. Don’t go for those overpriced brands or the underpriced flops.

The speed:

  • Ensure you pick a machine which can offer enough prints and copies within a short duration. This way, you’ll save time!

The resolution:

  • The resolution will determine how clear and presentable the documents look. So, I suggest a resolution of like 2400 x 600 DPI or better.

Why you need a fax machine for your small business?

They are affordable:

  • Fax machines are moderately priced compared to those advanced printers which offer similar services.

They are convenient:

  • Fax machines for small businesses are compact and versatile. Fax Machine can be used to perform many tasks like printing, copying, scanning or faxing.

Final Thoughts!

Looking for the best fax machines for small business isn’t a piece of cake. However, our list will make the process easier by narrowing the search down to just ten options. Be sure also to consider the factors listed above when making a purchase.

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